Personnel and Office Policies and Procedures

Amended and Updated September 26, 2002

TABLE OF CONTENTS

INTRODUCTION -- BASIC PRINCIPLES

i. Merit System

ii. Political Activity

SECTION 1: CLASSIFICATION

1.1 Regular Position

1.2 Temporary Position

1.3 Part-time Position

1.4 Intern Position

SECTION 2: PAY

2.1 Pay Policy

2.2 Pay Plan

2.3 Monthly Rate and Pay Period

2.4 Hourly Rate and Pay Period

2.5 Entrance Rates of Pay

2.6 Authority to Effect Personnel Actions

2.7 Eligibility for Pay Increase

2.8 Employee Evaluations

2.9 Rate of Pay Increases

2.10 Budgetary Provisions

2.11 Pay Adjustment When Pay Plan is Amended

SECTION 3: RECRUITMENT AND APPOINTMENT

3.1 Recruitment Policy

3.2 Job Descriptions

3.3 Selection of Applicants

4. Letter of Appointment

SECTION 4: HOURS OF WORK AND OVERTIME

4.1 Standard Hours

4.2 Schedule Change

4.3 Overtime

SECTION 5: FRINGE BENEFITS

5.1 Leave Defined

5.2 Types of Leave

5.3 Holiday Leave

5.4 Additional Holiday

5.5 Granting Holiday Leave

5.6 Vacation Leave

5.7 Basis for Determining Employee Vacation Allowance

5.8 Sick Leave

5.9 Granting Sick Leave

5.10 Official Representation

5.11 Leave of Absence Without Pay

5.12 Military Leave

5.13 Court Leave

5.14 Medical Benefits

5.15. Reimbursement for College Tuition

5.16. Specialized Training

5.17. Retirement

5.18. Health Insurance

5.19. General

SECTION 6: TRAVEL

6.1 Authorization

6.2 Eligible Expenses

6.3 Use of Employee's Automobile

6.4 Insurance on Employee's Automobile

6.5 Travel Expenses of Applicants

6.6 Moving Expenses of New Employees

SECTION 7: SEPARATION FROM EMPLOYMENT

7.1 Resignation

7.2 Separations and Lay-offs

7.3 Dismissals

7.4 Separation of the Executive Director

7.5 Appeals

7.6 Suspension from Employment

SECTION 8: GENERAL OFFICE PROCEDURES

8.1 Dress Code

8.2 Correspondence and Handling of Mail

8.3 Use of Telephones

8.4 Use of Office Computers, Internet and E-mail

8.5 News Media and General Public Relations

8.6 Purchasing and Budget Control

8.7 Standards of Conduct in the Procurement of Goods and Services

8.8 Complaints and Complaint Procedures

SECTION 9: GENERAL NON-HARASSMENT POLICY

9.1. Purpose

9.2. Definition

9.3. Policy

9.4. Complaint Procedure

9.5. Review of Harassment Complaint

9.6. Appeal of Decision

9.7. Records of Harassment Complaint

SECTION 10: SEXUAL HARASSMENT POLICY

10.1. Purpose

10.2. Filing

10.3. Investigation of Complaint

10.4. Confidentiality and Reporting

10.5. Investigation Procedure

10.6. Action and Resolution

SECTION 11: MISCELLANEOUS PROVISIONS

11.1 Decision of the Executive Director

11.2 Matters Not Covered

11.3 Creation of New Positions

11.4 Authority in the Executive Director's Absence

APPENDIX NUMBER 1 -- EMPLOYEE EVALUATION FORM

APPENDIX NUMBER 2 -- JOB DESCRIPTIONS

APPENDIX NUMBER 3 -- NCRPC PAY PLAN